LISTSERV 16.0 Help

UBC Mailing Lists Help

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Help for LISTSERV Archives

The Archive Index page displays the message archives for a list. To view a specific message, click on its subject in the Table of Contents (if visible) or in the table.

This page offers you several options:

  • Show Author: Click to show who the message is from (the From column will be displayed in the table). If this information is already displayed, then this option is not enabled.
  • Hide Author: Click to hide who the message is from (the From column will not be displayed in the table). If this information is already hidden, then this option is not enabled.
  • Show Table of Contents: Click to show the table of contents. If this information is already displayed, then this option is not enabled.
  • Hide Table of Contents: Click to hide the table of contents. If this information is already hidden, then this option is not enabled.
  • Subscribe or Unsubscribe: Click to open the Subscribe or Unsubscribe page.
  • Post New Message: Click to compose and post a message to the list.
  • Newsletter Templates: Click to create and send a newsletter using the template library.
  • Search Archives: Click to open the Archive Search page.

To sort the table, you can click on one of the column headers (Subject, From, or Date). For example, if you click on Date once, then the messages will be sorted in chronological order – the oldest message is listed first and the most recent message is listed last. If you click on Date again, then the messages will be reversed chronologically – the most recent message is listed first and the oldest message is listed last. The small white triangle will let you know which column header the table is sorted by and in what order (chronologically or most recent first).

Notes: The sort order of the table also determines the Table of Contents. If you sort by Subject, then the Table of Contents will be sorted by subject. However, when the table is sorted using the From column, the Table of Contents changes to a List of Contributors that displays who the message is from.

The default sorting for the table is set using the Primary Sorting and Secondary Sorting options on the Archive Preferences tab under Preferences.


Message Deletion

If you are a server administrator or an owner of the list, a recycling bin icon is displayed next to each message. Clicking on this icon allows you to delete the entire message from the archives. Before the message is deleted, a confirmation page is displayed, giving you a chance to double-check your selection. Once deleted, the message is permanently erased and cannot be recovered.



UBC Mailing Lists is powered by LISTSERV, an industry standard email list management software. See the LISTSERV Manuals for complete documentation.

For more information about email policies and the UBC mailing list service, visit the UBC IT website.